The Best RentalPoint Alternative for AV Rental Companies
RentalPoint has decades in AV but its on-prem and hybrid deployments mean IT overhead, manual installs, and an aging UI. If you want a fully cloud-native AV product without the maintenance, here's the honest side-by-side.
Why AV Companies Look for a RentalPoint Alternative
On-prem / hybrid deployment overhead.
RentalPoint deployments often involve installed clients, internal servers, and VPN access. My Show Flow is fully cloud — every user hits the same web app from a browser or phone, no IT project required.
UI feels its age.
RentalPoint's day-to-day flow shows decades of accreted design. Sales reps and warehouse techs onboard onto My Show Flow in hours, not weeks.
Simple per-seat pricing.
My Show Flow keeps pricing simple: one per-seat fee with crew clock-in included free, so the bill doesn't balloon as you add warehouse staff.
My Show Flow vs. RentalPoint — Side by Side
| Feature | My Show Flow | RentalPoint |
|---|---|---|
| Starting price (US, 2026 public listings) | Per office seat — crew clock-in free | Custom (sales-led) |
| Free trial | ✅ 14 days, no card required | ❌ Demo only |
| Crew scheduling | ✅ Included in core | ✅ Included |
| Crew clock-in seats | ✅ Unlimited, free | Billed per user |
| Serialized inventory tracking | ✅ | ✅ |
| Real-time conflict detection | ✅ | ✅ |
| Pull sheets & truck pack reports | ✅ | ✅ |
| Branded quotes & invoices | ✅ | ✅ |
| Online payments (Stripe / Square) | ✅ | Via integration |
| Built specifically for AV / live event production | ✅ | ✅ |
| QuickBooks / Xero integration | ✅ Export to QuickBooks / Xero | ✅ |
| Public REST API | ❌ (roadmap) | ✅ |
| Multi-warehouse stock pools | ❌ (roadmap — single-location free-text today) | ✅ |
Competitor pricing reflects publicly listed values as of 2026 and may change. Verify on the vendor's site before purchasing.
Who Should Choose My Show Flow
My Show Flow is the better fit if you're:
- US AV companies that want fully cloud-native software with no on-prem server.
- Teams onboarding new sales and warehouse staff who can't afford weeks of training.
- Operators who want simple per-seat pricing they can budget against.
- Crews running on phones in the field, not desktops in a back office.
Who Should Stick With RentalPoint
RentalPoint earns its keep if you have years of accreted custom workflows already running on it, dedicated IT to maintain the servers, and you specifically need its on-prem deployment model.
Frequently Asked Questions
Is My Show Flow fully cloud-based?
Yes. No client install, no on-prem server, no VPN.
How does pricing compare?
RentalPoint is sales-led. My Show Flow uses simple per-seat pricing with crew clock-in free.
Can we migrate our RentalPoint inventory?
Yes — export inventory and clients to CSV, import into My Show Flow during the 14-day free trial.
Will RentalPoint stay accessible during the migration?
Yes — most teams keep RentalPoint read-only for historical lookups while running new orders in My Show Flow.
Ready to See the Difference?
Start a free 14-day trial — no credit card required. Most teams are up and running the same day.
Or contact us if you want a guided walkthrough. You can also read the full RentalPoint comparison or browse all alternatives.