Buyer's Guide · 2026
If you've outgrown your current rental management system — or you're shopping a first one — this is the short list of platforms most AV and live event production companies are evaluating in 2026.
Built specifically for AV rental and live event production companies. Inventory, orders, crew, time, invoicing, and payments share one tenant-scoped database. Per-seat pricing, free crew clock-in, 14-day free trial.
Best for: European rental companies that want a mature, feature-dense platform and are comfortable with a longer onboarding curve.
Rentman uses a per-user-per-month model with feature tiers. My Show Flow charges per office seat with crew clock-in included at no extra cost.
Best for: Larger rental operations that have already standardized on Current and have a dedicated administrator to maintain it.
Current RMS bills per user per month. My Show Flow charges per office seat and never charges for crew clock-in.
Best for: Companies that have run on Flex for years and have specialized internal workflows already configured.
Flex Rental Solutions is quoted per engagement. My Show Flow keeps it simple: one per-seat fee with crew clock-in included free.
Read the full My Show Flow vs Flex Rental Solutions comparison →
Best for: Enterprise-scale rental companies with dedicated IT staff who want a heavily configurable system.
IntelliEvent Lightning is positioned as enterprise software with custom pricing. My Show Flow gives small and mid-size shops simple per-seat pricing and a self-serve free trial.
Read the full My Show Flow vs IntelliEvent Lightning comparison →
Best for: Small UK and EU hire companies that want a low-cost cloud rental tool with a focus on equipment hire mechanics.
HireHop publishes low entry pricing focused on equipment hire. My Show Flow's per-seat pricing covers the full event production workflow including crew, payroll-ready time tracking, and payments.
Best for: Wedding, decor, and party rental companies whose primary workflow is product-style event rentals.
Goodshuffle Pro is priced per user, oriented around event rental sales. My Show Flow is priced per office seat, with crew clock-in included.
Best for: Generic equipment rental businesses (construction, party, sports, AV) that want one tool across mixed inventory.
EZRentOut uses a tiered per-user pricing model. My Show Flow charges per office seat with crew clock-in free.
Best for: Direct-to-consumer rental businesses (cameras, ebikes, party gear) that need a public booking storefront.
Booqable's plans focus on online storefront features. My Show Flow's pricing covers the full production workflow including crew and payroll-ready timesheets.
Best for: Established multi-vertical rental operations that already use Point of Rental's broader suite.
Point of Rental is quoted per engagement. My Show Flow keeps it simple with per-seat pricing and a self-serve free trial.
Best for: Companies already deeply invested in RentalPoint's on-premise or hybrid deployments.
RentalPoint is quoted per engagement. My Show Flow keeps it simple with per-seat pricing and a free 14-day trial.
Best for: Wedding and event styling rental companies that need quoting, contracts, and a customer portal.
Rentopian targets the wedding and decor rental space. My Show Flow targets AV and live event production with workflows tuned to that work.
Best for: Companies that primarily need a standalone crew booking tool and already have separate inventory and invoicing systems.
Standalone crew tools charge per user on top of whatever you pay for inventory and invoicing. My Show Flow consolidates those line items into one per-seat fee with free clock-in for crew.