The Best Rentman Alternative for AV Rental & Live Event Production

If you've been using Rentman — or evaluating it — you already know it's a capable platform. But it's not the right fit for every US AV rental or production company. This page gives you an honest, side-by-side look at how My Show Flow compares, so you can make the right call for your business.

Why AV Companies Look for a Rentman Alternative

Pricing gets complicated fast.

Rentman's modular structure means you're paying a platform base fee plus per-user fees for each module — equipment scheduling, crew scheduling, quoting, and more. For a team of 5–10, the bill adds up quickly and it's hard to predict month to month.

The learning curve is real.

Rentman is deep. If you're a small-to-mid-size shop that doesn't need every feature, you're paying for complexity you'll never use — and spending weeks getting your team up to speed.

Crew is an add-on, not a core feature.

In Rentman, crew scheduling is a separate module at additional cost. In My Show Flow, crew is built into the core platform — scheduling, clock-in, timesheets, and hourly rate resolution are all included.

My Show Flow vs. Rentman — Side by Side

Competitor pricing reflects publicly listed values as of 2026 and may change. Verify on the vendor's site before purchasing.

Who Should Choose My Show Flow

My Show Flow is the better fit if you're:

• A small-to-mid-size US AV rental or production company that wants a clean, purpose-built platform without enterprise complexity.
• Running both rental inventory and a crew workforce and want them managed in the same place without paying for separate modules.
• Tired of unpredictable per-module pricing and want a simple per-seat model.
• Looking for a fast onboarding experience — most teams are operational within a day.

Who Should Stick With Rentman

We'll be straight: Rentman is the better choice if you need true multi-warehouse stock pool management, deep sub-rental workflows, or a public REST API for custom integrations today. If that's your situation, Rentman is worth the complexity.

Frequently Asked Questions

Is My Show Flow cheaper than Rentman?

Usually yes for small-to-mid-size teams. My Show Flow uses simple per-seat pricing with crew clock-in free. Rentman starts around $48/month for a base plus per-user and per-module fees, so a 5-person team running equipment + crew + quoting modules typically lands well above My Show Flow's all-in seat cost.

Does My Show Flow have crew scheduling?

Yes — and it's included in the base price. Crew scheduling, self-serve clock-in, per-position hourly rates, per-job rate overrides, and payroll-ready timesheets are all in the core product. Rentman charges separately for the crew module.

Can I migrate my Rentman inventory to My Show Flow?

Yes. Most teams export their Rentman inventory and clients to CSV and import them into My Show Flow during the 14-day free trial. Order history can stay archived in Rentman while new shows run in My Show Flow.

Does My Show Flow integrate with QuickBooks like Rentman does?

Yes — My Show Flow exports paid invoices, payments, and customers to QuickBooks and Xero so your accountant has what they need. It's a clean one-way export for bookkeeping rather than a full two-way sync; if you need deep bidirectional accounting today, Rentman's native integration goes further.

Ready to See the Difference?

Start a free 14-day trial — no credit card required. Most teams are up and running the same day.

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Or contact us if you want a guided walkthrough. You can also read the full Rentman comparison or browse all alternatives.