The Best Current RMS Alternative for AV Rental & Live Event Production
Current RMS is a mature, well-established product. But teams running modern, mobile-heavy AV operations regularly tell us they want a faster UI, free crew clock-in, and pricing that doesn't scale linearly with every warehouse hire. Here's an honest side-by-side.
Why AV Companies Look for a Current RMS Alternative
Per-user pricing scales painfully.
Current RMS bills around $84 per user per month on the standard plan. By the time you add ops, sales, warehouse, and a few crew leads, the monthly bill outpaces what most US shops budgeted for software.
Crew tooling is thin.
Current RMS handles resource scheduling, but it isn't a real crew product. Per-position hourly rates, per-job rate overrides, self-serve clock-in for freelancers, and payroll-ready timesheets are all native in My Show Flow.
The UI feels its age.
Current RMS works, but the day-to-day flow shows its years. Teams used to modern web apps consistently say My Show Flow feels lighter on a phone in the warehouse and faster for a sales rep cranking out quotes.
My Show Flow vs. Current RMS — Side by Side
| Feature | My Show Flow | Current RMS |
|---|---|---|
| Starting price (US, 2026 public listings) | Per office seat — crew clock-in free | ~$84/user/month (Pro plan, public) |
| Free trial | ✅ 14 days, no card required | ✅ Available |
| Crew scheduling | ✅ Included in core | ➕ Resource scheduling, not a true crew product |
| Crew clock-in seats | ✅ Unlimited, free | Billed per user |
| Serialized inventory tracking | ✅ | ✅ |
| Real-time conflict detection | ✅ | ✅ |
| Pull sheets & truck pack reports | ✅ | ✅ |
| Branded quotes & invoices | ✅ | ✅ |
| Online payments (Stripe / Square) | ✅ | Via Stripe add-on |
| Built specifically for AV / live event production | ✅ | ✅ |
| QuickBooks / Xero integration | ✅ Export to QuickBooks / Xero | ✅ |
| Public REST API | ❌ (roadmap) | ✅ |
| Multi-warehouse stock pools | ❌ (roadmap — single-location free-text today) | ✅ |
Competitor pricing reflects publicly listed values as of 2026 and may change. Verify on the vendor's site before purchasing.
Who Should Choose My Show Flow
My Show Flow is the better fit if you're:
- Mid-size US AV shops feeling the per-user bill climb every time they hire.
- Production companies that want crew, time, and payroll-ready timesheets in the same product as inventory.
- Teams that want to onboard new sales and warehouse staff in a day, not a week.
- Operators who want a 14-day free trial before they commit.
Who Should Stick With Current RMS
Stay on Current RMS if you've already invested heavily in custom templates, configured workflows, and deep two-way QuickBooks/Xero accounting sync — those switching costs are real, and Current's native bidirectional accounting integration goes further than My Show Flow's one-way export today.
Frequently Asked Questions
Is My Show Flow cheaper than Current RMS?
For most teams, yes. My Show Flow uses simple per-seat pricing with crew clock-in free. Current RMS bills around $84 per user per month at the Pro tier. A 6-person ops team typically pays roughly 3–4x more on Current.
Does My Show Flow handle serialized inventory like Current RMS?
Yes. Each catalog item can hold multiple serialized units, each with its own barcode, status (available, rented, maintenance, retired, lost), and location. Adding a SKU to a quote checks real-time availability against overlapping orders.
What about QuickBooks integration?
My Show Flow exports paid invoices, payments, and customers to QuickBooks and Xero for your accountant — a one-way export for bookkeeping. Current RMS offers deeper two-way accounting sync if that's a hard day-one requirement.
Can our crew clock in for free?
Yes. Crew clock-in seats are unlimited and free in My Show Flow. Only office and admin users count toward your seat bill.
Ready to See the Difference?
Start a free 14-day trial — no credit card required. Most teams are up and running the same day.
Or contact us if you want a guided walkthrough. You can also read the full Current RMS comparison or browse all alternatives.