The Best EZRentOut Alternative for AV Rental Companies
EZRentOut is a generic horizontal rental tool. AV companies routinely outgrow it because the vocabulary, PDFs, and workflows don't match how live event production actually works. Here's an honest side-by-side.
Why AV Companies Look for a EZRentOut Alternative
Generic horizontal rental — not AV.
EZRentOut covers construction, party, sports, and AV with the same generic asset model. AV teams need pull sheets, cable lists, sub-rentals, and Truck Pack reports out of the box. My Show Flow ships them by default.
Crew is bolted on.
EZRentOut's labor side is thin. My Show Flow has per-position hourly rates, per-job overrides, free clock-in seats, configurable pay periods, and payroll-ready timesheets natively.
Per-user pricing.
EZRentOut Standard is around $89 per user per month. My Show Flow uses simple per-seat pricing with crew clock-in free.
My Show Flow vs. EZRentOut — Side by Side
| Feature | My Show Flow | EZRentOut |
|---|---|---|
| Starting price (US, 2026 public listings) | Per office seat — crew clock-in free | ~$89/user/mo (Standard, public) |
| Free trial | ✅ 14 days, no card required | ✅ 15 days |
| Crew scheduling | ✅ Included in core | Bolted on |
| Crew clock-in seats | ✅ Unlimited, free | ❌ |
| Serialized inventory tracking | ✅ | ✅ |
| Real-time conflict detection | ✅ | ✅ |
| Pull sheets & truck pack reports | ✅ | Generic asset reports |
| Branded quotes & invoices | ✅ | ✅ |
| Online payments (Stripe / Square) | ✅ | ✅ |
| Built specifically for AV / live event production | ✅ | ➕ Generic horizontal rental |
| QuickBooks / Xero integration | ✅ Export to QuickBooks / Xero | ✅ |
| Public REST API | ❌ (roadmap) | ✅ |
| Multi-warehouse stock pools | ❌ (roadmap — single-location free-text today) | ✅ |
Competitor pricing reflects publicly listed values as of 2026 and may change. Verify on the vendor's site before purchasing.
Who Should Choose My Show Flow
My Show Flow is the better fit if you're:
- AV-only shops tired of working around generic asset-rental vocabulary.
- Production companies that need crew, time, and payroll-ready timesheets in the same product.
- Teams that want predictable per-seat pricing instead of per-user.
- Operators who want native Stripe and Square payments without bolt-ons.
Who Should Stick With EZRentOut
Stay on EZRentOut if you genuinely run mixed-vertical rentals — construction one day, party gear the next, AV occasionally — and you need one generic tool across all of it.
Frequently Asked Questions
Is My Show Flow only for AV?
Yes — AV rental and live event production is the entire focus. That focus is why the vocabulary, PDFs, and workflows are tighter than a generic rental tool.
How does pricing compare?
EZRentOut Standard runs ~$89 per user per month. My Show Flow uses simple per-seat pricing with crew clock-in free.
Can we migrate our EZRentOut inventory?
Yes — CSV export from EZRentOut, import into My Show Flow during the 14-day trial.
Does My Show Flow have a barcode scanner?
Items and serialized units both carry a barcode field. SKU and barcode default to the same value at auto-generation, so a single printed sticker encodes both.
Ready to See the Difference?
Start a free 14-day trial — no credit card required. Most teams are up and running the same day.
Or contact us if you want a guided walkthrough. You can also read the full EZRentOut comparison or browse all alternatives.